Blog/Find a time
Working hours, buffers, and meeting limits
Team scheduling conventions worth writing down, and why they should not be mistaken for settings available in mmddyy v1.
·Updated ·mmddyy
Working hours, transition time, and meeting limits make scheduling more considerate. They tell a team which empty slots are actually reasonable to use.
These are ideas for team agreements and future software. mmddyy v1 does not have working-hour settings, automatic buffers, meeting caps, or focus goals. It can store the events you decide to add, but it does not enforce these conventions.
Define working hours in local time
Agree on normal hours for each person or region. Use a named timezone and account for changes in daylight saving. Discuss exceptions explicitly rather than treating every blank hour as an invitation.
If a meeting routinely falls outside someone’s hours, consider rotating the inconvenience or sharing a written summary instead.
Leave room between activities
A buffer can mean time for notes, preparation, travel, or a break. Its length should reflect the work rather than an arbitrary universal number.
When you choose a time manually, consider what comes before and after it. Putting a buffer in a team document will not make mmddyy insert it into event times automatically.
Discuss meeting load
Different roles can need different amounts of meeting time. A team can agree to question additional meetings once a day or week becomes crowded, without pretending there is one ideal limit for everyone.
Review whether each meeting needs every attendee and whether the work could happen asynchronously. A calendar can record the final decision; it cannot substitute for that conversation.
Put the agreement next to the workflow
Write the conventions in a place the team already reads. Before creating an event, check the attendees’ hours, transition needs, and existing commitments through your normal coordination process.
Then use mmddyy to add the agreed event to a personal or team calendar and share it with the people who need access. Remember that viewers see event details and that invite links are not RSVP or booking links.
The direction we are exploring
A future scheduler could use these preferences when proposing times. Our roadmap describes planned AI scheduling and automatic focus protection, without release dates.
For what the app actually supports now, read how it works and the current limits.